I missed the Board Meeting on Saturday afternoon and so I waited until the audio tape was up to report it. I'd note that the recordings are available at a different legislative website than before because the previous meetings were still during the 31st legislative session and now we are in the 32 legislative session.
They are also up on the Board's own website, but you have to look a bit. There's a ≡ symbol in the upper right hand corner of the website and a click there will give you a drop-down menu with some additional pages, including one for "Minutes and Audio."
I'd also note that I used Board Members' first names, because that's how they identify themselves and each other and mentally trying to substitute last names as I listen really slows me down. No disrespect intended.
Meeting Highlights
1. Legal services selection - Board had five responses to the Request For Information. They interviewed two firms and selected Schwabe, Williamson, and Wyatt. There are still some negotiations to finalize the agreement ahead.
2. Protocol for meeting and information requests from public - Board decided to hold off this decision until Schwabe is on board and can help with potential legal issues for deciding this. Since Census data have been delayed, this shouldn't be a problem.
3. Time for public testimony at regular meetings - The Board decided to set aside time to do this at meetings. There was also discussion of using the Anchorage legislative info office for future meetings and that with COVID restrictions loosening in Anchorage, this could be soon.
4. Next meeting Friday, March 26 at 2:30pm
Below are my notes after listening to the tape. The numbers are time on the audio tape at:https://www.akredistrict.org/files/9816/1532/4779/2021-03-06-ARB-Audio.mp3
It was much easier taking notes from the tape than it is from a live meeting. I cleaned things up a bit, but remember this is a rough transcript, but it should let you know what was discussed and where you can find things, more or less, on the tape.
4:18 John - Call the meeting to order and ask Peter to take roll and establish quorum.
John: Draft agenda. Legal services and meeting protocols. Motion to adopt agenda. Adopted.
First item is discussion of legal service RFI and responses - ask Peter to go through the process up to this point
6:05 Peter: Legal process - Constitution Article 6 Section 9 requires board to contract for
| Alaska Constitution Article 6 § 9. Board Actions |
|---|
| The board shall elect one of its members chairman and may employ temporary assistants. Concurrence of three members of the Redistricting Board is required for actions of the Board, but a lesser number may conduct hearings. The board shall employ or contract for services of independent legal counsel. [Amended 1998] |
Board subcommittee picked two. First firm had multi-slide presentation on how to avoid litigation and if we get sued, perhaps, how to prevail.
Second interview also went well - firm offered a question and answer format. Frank discussion about litigation strategy.what to expect and how the Board should prepare.
Thanks to both firms for candid advice. Board has had several days to consider the interviews. How to proceed.
John: Did discuss in Executive Session (ES.) Do we want to go back to ES?
Budd: I think we want to - hard to understand - we had a total of 5 firms that responded. All fiver were good, well regarded firms. Hard to narrow down, but two that had a little more horse power or something going for them that got them to the interviews. Let them know all were good and hard to get to short list. Move to ES to discuss legal counsel. Relying on - involving consideration of public records not allowed by law for public disclose.
Seconded.
John: A couple of items we asked the ED to return to law firms to discuss with them financial arrangements and fee structures etc. and I think that's appropriate to discuss in ES. We'll be back in public session to make decision. Don't know how long. Hope less than 30 minutes. Back into public session. Legislative telecom folks to work that out.
12:26 recording: "You've been muted"
31 minutes in, unmuted.
John: Out of ES. Chance to discuss further nuances of responses:
Budd: Based on discussion and interviews and five proposals I would make motion that we select Schwabe, Williamson and Wyatt Firm - subject to negotiation and execution of a satisfactory agreement.
2nded -
John: Discussion
Melanie - Call the question.
John: Objection? Passed by unanimous consent. Will ask ED, Budd and Nicole to put that agreement together.
Budd: Along the lines of the quality of the other responding firms, ask that ED prepare nice letters to other respondent firms, thanking them for interest and quality of responses, indicating it was difficult selection, but we have selected Schwabe.
John: I know it takes time to put these together and we're genuinely appreciative.
35: Next is protocol
Peter: Draft on the website. We're going to forward to help evaluate. Board members can assist and ask for assistance. Record from last cycle says we'll get a lot of these. Reporting them as they come in is the best way.
John: Discussion?
Bethany - this is for private presentations, not public hearings, right?
Peter: Yes, if Board member requests and we'll forward to you.
Bethany - Someone private group requests meeting with Board meeting.
Melanie - I was going to ask if ever going to open LIO line to let people ask questions of us?
John: Good idea
Peter: Anchorage opening up restrictions and reached out to Anchorage LIO and they have big room and people can actually see us. Happy to allow us to use when not used by other legislative body. So Public Meetings in the future.
Melanie - Then can I suggest public comments allowed in future meetings. Nome is relaxing travel regs too for people to travel, so my ability to travel is opening up.
John - hopefully by spring or summer can get back to regular meetings. Peter and I will review with law firm how we interact with public - both in public and privately - so we don't get challenged on this in future litigation.
???: I propose we wait then on this until we can hear from the law firm.
???: Since data is so delayed, we have plenty of time until we have attorneys on our payroll.
John: next, unless comments, we are at item 7 - adjournment.
Nicole - want to thank Budd for his leadership on dealing with the law firm selection, a pleasure working with him.
John - Leg teleconferencing crew, we appreciate your help, especially coming in on a Saturday.
???: Confirm next meeting.
Peter: Proposed March 26, 2:30pm. And will try to preload meetings for second Friday. Anyone can request to be on email alert list.
John - also lets start taking public testimony at next meeting.
Nicole second motion to adjourn. Adjourned 45 min.
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